For fundraising and dialogue agencies
Your suppliers. Your tenders. Finally in one place.
No more quote emails and comparison spreadsheets.
Buying print and mailing services for several clients? Mailingbid organises your tenders – with your own supplier pool.
Try it first. On a first subscription, you're only charged if you've sent a tender by the end of the trial.
Shown with sample data.
- Built for mailings
- Components, several countries and several dates per country – Austria, Czechia, Slovakia, Germany and Poland – in a single tender.
- Comparison per component
- Prices per component side by side (where the supplier quotes per component), postage shown separately, and awards that can be split across several suppliers.
How it works today
Requests by email and PDF
Every tender goes out to every supplier separately, often with several attachments and follow-ups.
Retyping the replies
Quotes come back in different formats and are copied over by hand.
Comparing in Excel
You line up components, countries with their dates and postage in a spreadsheet of your own – anew for every tender.
Digging through emails
Which quotes you had and how you awarded the job has to be dug out of emails and files later.
What makes Mailingbid for agencies different
Quotes by form or by email
Your suppliers enter their prices in a form through a personal link or simply reply by email. They need no account for this. Quotes entered in the form appear in your comparison directly; a quote that arrives by email is read automatically and checked against the original by our team before it appears there.
All tenders at a glance
One list with status, progress, deadline and next step. Search by title, end client or reference, and filter by status.
Three plans, one difference
Every plan includes every feature. All you decide is how many tenders you send per billing period: per month, or per year if you pay yearly. During the trial the monthly limit applies. A tender counts again only if you withdraw all of its invitations and then send it once more, changed or after an offer has come in.
How the trial works
- Add a payment methodTo start, you choose a plan and add a payment method. Nothing is charged at that point.
- Try it for 30 daysYou work with every feature and with your own suppliers.
- Reminders before the first chargeAs a rule, we email you 7 days and 1 day beforehand. Each reminder contains a link that lets you cancel without signing in.
- No tender, no chargeAt the end of the trial we charge you for the first time, but only if you've sent a tender. If you haven't, we extend the trial once by 30 days. If it's still unused after that, your subscription ends without any charge.
Your supplier pool stays yours
No other agency and no marketplace customer ever sees it, and we never use it for the marketplace.
Frequently asked questions
Who can see my suppliers?
You and your team. No other agency and no customer of the Mailingbid marketplace ever sees your supplier pool, and we never use it for the marketplace. Our team sees supplier data only as far as needed to run the service and to check quotes that arrive by email.
Do my suppliers need an account?
No. Your suppliers submit their quote through a personal link or simply reply by email – no registration required. Quotes entered in the form appear in your comparison directly; a quote that arrives by email is read automatically and checked against the original by our team before it appears there.
How much does it cost?
Per month: Starter €150, Team €250 and Pro €500, each excluding VAT. The plans differ only in how many tenders you send per billing period: up to 3, up to 10 or unlimited per month, or up to 36, up to 120 or unlimited per year if you pay yearly. During the trial the monthly limit applies. Every plan includes every feature.
When can I get started?
You choose a plan, register and add a payment method. After that your workspace is ready: you add your suppliers and send your first tender.
When am I charged for the first time?
The trial runs for 30 days. You're charged only after that, and only if you've sent a tender. If you haven't, we charge nothing and extend the trial once by 30 days. If it's still unused after that, your subscription ends without any charge.
How do I cancel?
At any time, in your workspace under “Subscription”. The subscription then ends with the period you've already paid for, and nothing further is charged. Until then you can send tenders; reading, editing and awarding remain possible afterwards. We also usually email you 7 days and 1 day before the first charge, and each reminder contains a link that lets you cancel without signing in.
Try it with your next tender. On a first subscription, you're only charged if you've sent one by the end of the trial.
Create your workspace